NEW LISKEARD GOLF CLUB

ANNUAL MEETING

SUNDAY NOVEMBER 28, 2010

 

Annual Meeting   President=s Message    Clubhouse Report   Profit and Loss Balance Sheet

Club Membership 2010  Pro shop Report  Advertising Report  Annual Greens report  Planning Report

 

Present:            Jeff Stanley, Claude Denomme, Al Jamieson, Clarence Sparling, Brian Flaxey, Wayne Moar,

                        Reynald Rivard, Ruth Shepherdson, Wayne Green, Diane Aquino, Larry Aquino, Bruce James,

                        Alf O=Reilly, Gab Falardeau, George Kemp, Mike Bonnah, Pat Elliot, Ross Latter,

                        Chuck Needham, Penny Graydon, Joe Marsh.

 

1.         The meeting was called to order at 2:05 pm

a.  Quorum 21 members

 

2.         a. Minutes

a.  Approval of minutes from annual meeting November 29, 2009

 

i.  Moved by: Alf O= Reilly

ii.  Seconded by: Claude Denomme

 

b.  Business arising from the minutes

 

i. Nil.

 

CARRIED

 

b. Agenda additons

 

- Nil    

 

3.         President=s Report: See attached

 

 

4.         Committee Reports: See attachments below

 

Clubhouse report presented by Penny Graydon.

- There was a question raised about what is going on with clubhouse rentals?

- Penny stated that we are not really set up for rentals in the off season.

To be competitive we charge $200.00 per rental and it costs us $100.00 for

cleaning so we make $100.00 less expenses, so it isn=t worth it.

All rentals that are already in place will take place and cleaning is arranged

to support them but we are not booking any more.

- The lease that we have in place for the clubhouse was only for the 2010 golf season.

We are now looking for perspective operators for next golf season.

The goal is to have the lease agreement for next year in place by the end of January.


 

Financial report presented by Ross Latter.

- We made $40,000.00 this year.

- A large part of the accounts payable are a result of the 5 year memberships.

- A question was raised about why the numbers from last year didn=t really

line up with this year? It was explained that is because we changed accountants this year.

Next year it should be better.

- We saved an additional 12 % on our fertilizer purchase for next season by

paying for it when it was delivered.

- Addressing the Fire Marshall=s report will cost approximately $10,000.00.

- Equipment leases will come due and buy outs.

- Yes, we have turned the corner financially but we are not out of the woods yet.

- Membership costs for 2011 will include HST.

- Green fee revenue increased but membership revenue was down.

- Wayne Green stated declining membership is the problem that will have to be overcome.

- Larry Aquino suggested that maintaining members is easier than attracting new members.

 

-  Membership report presented by Joe Marsh.

- A question was asked about why combined memberships were not offered this year.

Joe Marsh stated that the board decided to go with a reduced green fee arrangement with

Haileybury, Kirkland Lake and Ville de Marie. This gave our membership

more options at a reduced rate.

 

- Pro Shop report was not available due to unforeseen circumstances but will be posted

on the web site with the minutes.

- Al Jamieson asked do we really need 31 carts, each cart must make $1,500.00

per year to make it viable? Yes, each time we have a tournament all carts are rented

and last season we made $1,800.00 per cart.

- Tournaments did well last year but we can=t directly compare with the previous year

because they are now accounted for differently.

- It was suggested that staff wear name tags.

- Larry Aquino suggested that there be a bag drop area set up.

 

Greens report was unavailable due to unforeseen circumstances but will be

posted on the web site with the minutes.

-  Diane Aquino asked why do we close so early in the season?

- Brian Flaxey explained that there are a number of things that must be done to protect

the course and the equipment over the winter. As well with the reduced opportunity

for revenue in late October it is not worth paying the staff so the course officially closes 15 of October.


- Wayne Green asked if we could cut back on the maintenance costs of the

course by only cutting a couple of times a week instead of everyday?

Brian explained that the Greens get well program is nearing completion and the

extra costs associated with that are as well. However, the course must be

maintained at a certain standard to attract green fees and members.

- Talks have started with the greens staff and pro shop principles and hope to have

these negotiations completed by the end of January.

- Wayne Green stated that the board did a very good job of turning things around this year.

He also thanked the pro shop staff for a job well done.

 

Planning report presented by Mike Bonnah

- Mike Bonnah stated that  Peter Snowdon should be congratulated on the fine job he

has done on the web site, so log on and take a look at www.nlgc.ca

 

Motion to accept the committee reports as presented

 

a.  Moved by: Wayne Moar

b.  Seconded: by Diane Aquino

 

CARRIED

 

5.         Election of Directors: 12 required for the Board

 

The following current board members accepted renomination.

Joe Marsh, Brian Flaxey, Chuck Needham, Mike Bonnah, Ivan Dewar, Pat Elliot,

Darrell Christo, Ross Latter.

 

The Nominations were opened:

 

Larry Aquino nominated Diane Aquino - accepted

Ross Latter nominated Jeff Stanley - accepted

 

Motion to close the nominations

 

Moved by Brain Flaxey, seconded by Claude Denomme

CARRIED

- The number of nominations did not exceed the board limit of 12 so there

was no requirment for an election.

 

6.         Other Business

- Ruth Shepherdson asked the board if the decision, to change timings on the

second day of the club championship that negated her opportunity to participate,

was a board decision? Chuck Needham said he was sorry that Ruth didn=t get to

participate but it was not a board decision to change the timings.

 

7.         Motion to Adjourn

 

Moved by Brian Flaxey that the AGM be adjourned at 2:50 PM. 

       


Annual Meeting   President=s Message    Clubhouse Report   Profit and Loss Balance Sheet

Club Membership 2010  Pro shop Report  Advertising Report  Annual Greens report  Planning Report

 

                                                       President=s Message

 

To all members, this has been a really great year. Mother Nature was kind to us.

She let the sun shine so we could have a successful season.

 

My thanks go out to Corey Phillips and Ivan Rivard again this year.

With the expertise of Corey and the work of Ivan and his staff put in to the course,

it is headed in the right direction to being one of or if not the best course in the north.

 

I would also like to thank Bruce Helbig for the great work in the pro shop this year.

Bruce and his staff worked really hard for the member.

 

I would like to thank the executive for all the work they did to help out with the course.

 

We are still a long way from our plan to be debt free, but I feel we are moving in the right direction.

With a little help from Mother Nature for next year, it would go a long way in helping us.

 

One more thing that I would like to say on a very sad note is the passing of long time member

Don Shepherdson. I only knew Don for a short time but I would like to consider him a friend.

To me he only had what was best for the course in his heart. We will all miss you Don.

 

    Thank You

 

    Signed

    Chuck Needham

  

 

Annual Meeting   President=s Message    Clubhouse Report   Profit and Loss Balance Sheet

Club Membership 2010  Pro shop Report  Advertising Report  Annual Greens report  Planning Report

 

                                                                   Clubhouse Report 

 

It took a little time to get our act together this past Spring. It wasn=t an easy decision to lease

out the clubhouse operation for the season. But for so many years we have lost a lot of money

operating the clubhouse on our own. We looked at running it daily with reduced hours and a

limited menu, considered opening only for men=s nights, ladies= nights and tournaments and we

looked at catering those events and ultimately leasing the facility out.

The driving factors that led to leasing it out were:

- We needed to limit our losses (we could not sustain another $30,000.00 loss)

- We had no one with restaurant management experience to look after staff, inventory,

food preparation and alcohol ordering and sales (yes, it is probably possible to run it

ourselves and at least break even but that requires the right person at the helm and so far we haven=t

found that person for what we are able to pay)

- We wanted the clubhouse open daily for our members and visitors.

 

Having already accepted Zantes= bid for catering meals, it made sense to pursue a lease

arrangement with them. So in June, Zantes agreed to lease the clubhouse providing

daily service for the season. Overall it went well and it is our recommendation that we

outsource the operation of the clubhouse again next year, and explore long-term and even

year round lease arrangements with interested parties.

 

 

Annual Meeting   President=s Message    Clubhouse Report   Profit and Loss Balance Sheet

Club Membership 2010  Pro shop Report  Advertising Report  Annual Greens report  Planning Report

 

 

NEW LISKEARD GOLF CLUB

PROFIT AND LOSS

FOR THE PERIOD ENDING NOVEMBER 23, 2010

 

 

November 2010                       December 2009

                                                                                                                                                           

 

REVENUE

Members                                         172,391                                   201,751

Green Fees                                      157,333                                   110,087   

Driving Range                                   12,284                                      18,782

Tournaments                                      90,875                                     38,837

Pro Shop                                           46,640                                     52,735

Clubhouse                                         20,739                                   123,235

Grants & Donations                           18,794                                       7,938

Other Income                                    30,859                                       5,824   

 

TOTAL REVENUE                                                 549,915                                   559,189

 

 

EXPENSES

 

Course                                             250,867                                   234,269

Pro Shop                                          109,098                                   162,435

Clubhouse                                          67,762                                   143,524

Administration                                    76,688                                     64,001

Tournaments                                         3,527                                     18,681

 

TOTAL EXPENSES                                                507,942                                  622,910

 

 

NET INCOME (LOSS)                                             41,973                                    -63,721

 

*Please note that the comparative figures are not assembled on the same basis!

  

Annual Meeting   President=s Message    Clubhouse Report   Profit and Loss Balance Sheet

Club Membership 2010  Pro shop Report  Advertising Report  Annual Greens report  Planning Report

 

NEW LISKEARD GOLF CLUB

BALANCE SHEET

AS AT NOVEMBER 30, 2010

 

November 2010                       December 2009

 

ASSETS

Cash                                                -45,063                                   -29,703

Inventory                                             9,840                                    17,704

Accounts Receivable                              342                                      7,932

Prepaid Insurance + other                  18,809                                      9,481

 

TOTAL ASSETS                                                     -16,072                                      5,414

 

LIABILITIES

Accounts Payable                               28,659                                    72,138

Bank Loan                                       160,000                                   180,000

 

        188,679                                    252,138

 

EQUITY

Opening Balance Equity                   -246,724                                  -183,005

Net Income (Loss)                             41,973                                     -63,719

       -204,751                                   -246,724

 

TOTAL LIABILITIES & EQUITY                           -16,072                                        5,414

 

 

Annual Meeting   President=s Message    Clubhouse Report   Profit and Loss Balance Sheet

Club Membership 2010  Pro shop Report  Advertising Report  Annual Greens report  Planning Report

 

GOLF NEW LISKEARD CLUB MEMBERSHIP 2010

 

2010                2009                +/- prev. yr.     

 

Adult/Out of Town                                             92                  110                       (18)

Under 29 Adult                                                    4                       1                           3

1st time member                                                  24                     19                           5

Returning former member

(not a member last year)                                     24                       0                          24

------               -------                    -------

 

 144                   130                         14

 

Couples (22)                                                       44   (27)           54                         (10)

Corporate membership   (4)                                   8   (9)             18                         (10)

Student membership                                              8                       2                           6

Junior membership                                               25                     43                        (18)

Associate membership                                          0                      10                       (10)

                                                                       --------             --------                ---------

 

Total Membership                                               229                  257                        (28)

 

Life Membership                                                    9

Driving Range Membership                                   43

Club Storage                                                        37

Power Carts Rental Seasonal                                32

Power Carts Grandfather                                        8

 

Annual Meeting   President=s Message    Clubhouse Report   Profit and Loss Balance Sheet

Club Membership 2010  Pro shop Report  Advertising Report  Annual Greens report  Planning Report

 

                                                                                PROSHOP REPORT

 

It was a super year with improved service and a renewed vitality evident in the customer service

delivered by all staff. The old nine is now the front nine again and customers seem to be

happy with the change. We reduced our inventory levels and are streamlining our stock to include

mainly consumable items, balls, tees etc., and not tying up cash in high end clubs.

Year end inventory was greatly reduced to provide less reliance on borrowing for the winter months.

Mr Helbig and his staff are to be congratulated on a job well done.

 

 

Annual Meeting   President=s Message    Clubhouse Report   Profit and Loss Balance Sheet

Club Membership 2010  Pro shop Report  Advertising Report  Annual Greens report  Planning Report

 

                                                                          ADVERTISING REPORT

 

Once again, with the help of CJTT and The Temiskaming Speaker, we were able to

promote all our events each week with the results to follow. Other expenses in this area were negated,

with only employee positions advertised at the beginning of the year.

We will be stepping up marketing of our Hole Sponsorship opportunities to improve our advertising income in 2011.

           

Annual Meeting   President=s Message    Clubhouse Report   Profit and Loss Balance Sheet

Club Membership 2010  Pro shop Report  Advertising Report  Annual Greens report  Planning Report

 

                                                                       ANNUAL GREENS REPORT

 

As you well know, the 2010 golf season has been a great year. The season started a month

earlier than usual and the weather co-operated all season long (except Men=s night).

Condition of the course was probably the best ever. Thanks to the hard work of Corey Phillips,

Yvon Rivard and their staff, Phil, Abbey, Nelson, Doug, Mathew and Lindsay.

Also many thanks to the people who donated their time, equipment, and materials to the club:

Pedersen Construction, Grant Fuels, Clarence Sparling and to Penny and her crew for adding their touch to the course.

There are still many things we would like to do to upgrade our course to become one of the nicest in

Northern Ontario, but as you know money is still a big issue. Possible upgrades in the future include:

New greens mower

New top dresser

Leveling of trees

Tree planting

 

In conclusion, we can only hope that Mother Nature will be as nice to us in the future as she was in 2010.

I would like to take this opportunity to thank everyone for their positive comments on the

course this past season, it was greatly appreciated by me and all the greens staff.

Hope winter is short and see you all in 2011.

 

Annual Meeting   President=s Message    Clubhouse Report   Profit and Loss Balance Sheet

Club Membership 2010  Pro shop Report  Advertising Report  Annual Greens report  Planning Report

 

                                                                          Planning Report

 

Our Mission Statement is: ATo provide a first class golfing experience at an affordable

price and to grow the game of golf in our community@.

 

Our number one priority remains financial independence and we did make significant strides

towards this goal in 2010 through re-structuring, increased revenues and reduced costs. However,

if we want to achieve it we must remain vigilant. For the next five years our financial objectives include;

paying our bills when they come due (largely achieved with full payment of property taxes),

eliminate our reliance on borrowing (from members or the bank),

reducing our long term debt (currently we owe $160,000.00 and our paying $20,000.00 per year

on the principal) and if there is any left over provide funding for capital improvements and equipment replacement.

 

In 2011 all fees and services will be subjected to the Harmonized Sales Tax (HST) and although it is not

our intention to raise our rates in 2011 our members will see an 8 % increase due to the HST.

For example an adult membership in 2011 will cost $800.00 plus $104.00 HST for a total of $904.00.

It is important to note that not one penny of the extra cost incurred by our members is going to our club,

for that, you can thank Dalton McGuinty. In the subsequent years to come we anticipate modest

increases but will do all we can to keep these future increases to a minimum. We are continuously

looking at ways to attract new younger members and fully intend to continue with the discounted

rates for new members and those aged 21 - 29.        

 

The number two priority is to continue our  Greens Revitalization Program to ensure the long term health a

nd survivability of our greens . We are entering our third year of this program and are starting to see some

promising results. Our focus remains the greens but if they continue to improve we may be able to shift some

resources to improving our tees and fairways.

 

In the Clubhouse we will continue to lease out the bar and kitchen in order to provide our membership with the

services at a known cost. Discussions on how to improve this arrangement are on going and as well, the feasibility

of a long term lease is being examined.   

 

The Pro Shop is also striving to improve the services it provides to our membership and the public at large.

For the next season we plan to expand the number of demo days and carry equipment by Callaway,

Cobra and Adams to meet all of our members needs. 

 

Our revamped web site (www.nlgc.ca) has received rave reviews and we had a  total of 4,662 hits

between 01 April to 04 October.  Further improvements that are planned include; correcting the

front and back nines in the virtual tour, creating a page for honorable mentions such as holes in one,

considering options for the bulletin board and investigating the viability of online credit card transactions

hosted through a financial institution.